The work study program at Whatcom Community College provides jobs for students to assist them in meeting their educational expenses through the financial aid process. Efforts are made to provide employment related to career interests. Placement can be made in either an on-campus position or an off-campus position (with non-profit or for-profit employers). Students who decide that they would like to participate in the work study program should stop by the Financial Aid Office to see if they are eligible for work study funding. A work study award is only an estimate of what you might earn if you are hired, work, and submit monthly time sheets. A work study award cannot pay tuition and fees. To qualify, you must be enrolled for at least half-time (6 credits) and be a financial aid recipient.
On-campus Work Study Procedures
On-campus work study position openings are posted on the display located in the Financial Aid Office, as well as online. The majority of on-campus positions are clerical, often requiring computer and interpersonal skills. In addition, there are some library, custodial, maintenance, and other positions available. Most positions range from 6-12 hours per week.
- Determine if you meet the qualifications as listed on the job opening position announcement
- Request an "On-campus Work Study Application" form from the Financial Aid Office
- Schedule an interview with the supervisor as listed on the job opening position announcement (phone number and supervisor's location is listed on the announcement)
- Supervisors will notify you if you are selected for the position
- If hired, complete required payroll forms at the Human Resources Office in Laidlaw Center 235
- Students are paid monthly at the current hourly pay rate of $10.83 and paychecks are mailed directly to students.
Off-campus Work Study Procedures
All off-campus placements are made through WCC's Cooperative Education & Internships office. Off-campus positions are available in a wide range of occupations in Whatcom County. Most positions are between 12-15 hours per week.
You must follow these steps carefully and in the exact order listed to activate your award and be placed in an off-campus position.
- Obtain an "Off-campus Referral" form from the Financial Aid Office
- Schedule an appointment with the off-campus work study coordinator by calling 360.383.3080. Placement is first-come, first served. Appointments start mid-August for fall quarter placement. Job placements will begin in mid-September.
- You are required to bring your current resume with you, along with your "Off-campus Referral" form, to your meeting with the off-campus work study coordinator. Failure to take these two items to your appointment will result in cancellation of your appointment and rescheduling for a later time.
- Note: If you need assistance developing a resume, schedule an appointment in WCC's Career & Center by calling 360.383.3080.
Returning Off-campus Work Study Students
Do not assume that you may begin employment at your former position. You must meet with the off-campus work study coordinator to confirm your continued eligibility for an off-campus work study position before you can begin working.
On-campus Work Study Job Postings
Office Assistant in the Graduation Department
The student in this position will perform a variety of clerical tasks:
• Preparing student folders
• Filing student folders, transcripts, and other documents into master filing system
• Pulling and organizing documents for Credential Evaluators to evaluate transfer transcripts
• Pulling and organizing documents for Credential Evaluators to process Graduation applications
• Performing volume photocopying
• Proofing computer data entry for accuracy
• Daily mailings of evaluations and responses to applications for graduation
• Re-filing catalogs to extensive library of transfer colleges catalogs and course syllabi
• Updating and maintaining the Work study procedure manual
• Assisting with other general graduation department duties as assigned
The student in this position must be dependable, detail oriented, follow directions, ability to prioritize work tasks and work independently. The student must have good alphabetization skills and follow established guidelines when dealing with confidential information.
Preferred Schedule: work 4 days per week. Submit Applications to: Carolyn Jovag or Cindy King, Credentials Evaluators. Position is for Spring quarter. Will hire sooner for training purposes.
Career Center Office/Education Assistant
This position will work independently and as a team player in the Career Center also in the Entry Advising Office during busy peak periods of registration providing some assistance in assisting students with check in during registration in the LDC 116 and LDC 118 when necessary each quarter.
The daily work tasks in this position include updating the WCC job board, explaining to students, staff, faculty, and the public resources available in the Career Center. Also, the staff person will need to understand and explain the use of the software programs such as WOIS and CHOICES. The person hired will be trained to use this software and this is easy to understand.
This position requires excellent computer skills, ability to compose and write short job descriptions, answer phone calls professionally, ability to write a short memo or letter, take phone messages for staff, keep the Career Center looking clean and tidy and represent the college in professional manner.
Since there are some word processing duties and projects the person hired will need to be able to work independently and will be responsible for contacting Employers, referring WCC students to the WWU job posting on-line site, WorkSource, and other community employment resources.
This position will also work closely at times with the Co-op staff on occasion working on bulletin boards and resource booklets with the anticipation of future hopes to post WCC job postings on-line in the distant future.
- Must be dependable and available for the times specified.
- Must feel confident communicating to the public, to students, staff, and faculty both in person and in writing.
- Must have basic computer skills and word processing knowledge.
- Experience with spreadsheets a plus; but not mandatory.
- Experience with Outlook a plus; but not mandatory.
Applications will be accepted unti the position is filled. A resume is highly encouraged. The position is 15 hours per week with needed availability 9-4 Monday through Thursday and 9-12 Friday.
Off-campus Work Study Job Postings
If interested, students must schedule a meeting with the off-campus work study coordinator through Entry & Advising at 360.383.3080, or stop by the front desk to make an appointment. Bring an off-campus work study application form, obtainable at the Financial Aid Office. Jobs range from $9-10 per hour.
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